Simple Inventory Software Explained To Get You Started

Simple inventory software can help any business that is carrying stock and wants to improve their inventory management and control. Below are some starter tips of what basic options are available and the key functions you should look for.

Features of a simple inventory software system

Receiving – receive deliveries against purchase orders via goods in

Put away - having created the inventory, you put away the inventory assigned locations

Stock adjustments – make changes to inventory quantities with ease

Stock take – rapidly do a stock take with mobile barcode scanners

Sales order picking – pick inventory against sales orders

• Despatch – register all inventory as it leaves your warehouse or stores

• Barcoding – use barcodes and mobile barcode scanners to increase inventory accuracy and speed up inventory processes.


Simple inventory software, unlike many accounting packages and financial systems, allows you to record exact inventory locations. This means that you do not need to keep a separate inventory record of locations on an Excel spreadsheet or on location cards.

Simple inventory software is built to work with mobile barcode scanners so that data entry can be automated, removing paper and manual processing. In doing so, simple inventory software can speed up all inventory processes and remove the margin for human error. When combined with barcoding, simple inventory software can increase inventory accuracy to 99.99%.

Simple Inventory Software Pricing

Simple inventory software pricing falls in to two distinct categories.

1. Simple inventory software pricing based on purchase

This is the traditional software pricing model where the user buys software licences. This usually means that the software is downloaded to the user’s server or computer and runs as its own instance. The disadvantage is that upgrades and annual maintenance costs are likely to be around 20% of the original user licence costs, plus you will have to pay for upgrades. The positive is that it is in your four walls and under your control for backups and security.

2. Simple inventory software pricing based on rental

This is a newer software pricing model that is growing in popularity. The simple inventory software is hosted by the company that leases it. It is then accessed by the user over the internet through a web browser, so no installation of hardware like servers is required on your site. The advantage of this pricing model is that the upfront costs of implementing are lower and there are no separate upgrade or maintenance costs.

Simple Inventory Software Implementation

Simple inventory software tends to be delivered through a web based application or downloaded from the internet. It does not usually require having anyone having to come on site and install anything.

It is usually possible to get up and running with simple inventory software in a couple of hours. This is for basic functionality and does not include integration with your existing systems.

Simple inventory Software Training

Simple inventory software tends to not require any face to face training.

Users should be able to get to a competent standard within a maximum of 5 working days/shifts. Online training videos and webinars can best explain how to use the software in plain English.

Videos are useful because they can be viewed again and again to refresh the memory.

Simple Inventory Software Support

The warehouse is a mission critical function where simple inventory software support must be trustworthy. For me this means being able to pick up the phone and talk to a human who understands the software and can help to fix it there and then.

An online support portal for logging tickets and tracking the progress of repairs gives support traceability. This makes keeping track of repairs easier.

In summary, there are 2 good options, buy or rent, available for simple inventory software systems. You can be up and running quickly at a minimal cost with no long term commitment, so it is almost certainly worth giving a try.

Author: Oliver Rhodes